At the bottom of the Schedule subsection of the Class Tab is a button for adding a new class. Click on this button. The first thing that you must do is select a term and a course. These choices are created under the Admin Tab. Please refer to that document if you haven’t created terms or courses for your program.

The way MABE is set up, you do not name individual classes. You define types of courses in advance and then create multiple sections of these courses (much like a university). You then distinguish between these sections using room and teacher information.

Once you have selected your term and course, you will go to a screen asking for the particulars of that new class.

Class Type:

Here you choose how hours will be recorded when you take attendance.

To Add Hours for Specific Start and End Times:

Use the Class or Tutor selections. These will create fundable contact hours. If you don’t want to record hours that are fundable, choose the Independent selection.

To Add Bulk Hours by Day:

Use the Lab Selection. This will allow you to type in any number of hours allowable by the start and end times of the class. These hours will all start at the class’ start time and end at however many hours you type in. These hours are recorded as contact hours and are fundable.

Start Date / End Date:

Here you select the time period for which the class will run. This choice will not prevent you from entering attendance outside of these dates, but it will determine when the class is visible for adding students to the class.

Attendance Tracking:      

These fields currently don’t have a purpose within MABE. You may want to fill them in for future features. No Show Days would be consecutive absences, Max Absences would be accumulated absences, and Att. Percent would be percentage of attendance.

Staff Type:        

This is critical for the yearly volunteer report submitted to MLC. Choose the correct role of volunteers in the class.

Primary Staff:            

Use the spinner to select the person responsible for entering the class’ attendance.

Secondary Staff:

Use the spinner to add staff and volunteer teachers to the class. Click on the names to either add or remove them from the class. Volunteers added will show up on the attendance for hour tracking. Staff will not.

Room:

This will tie the hours to a particular building location. If you don’t have any rooms, see the Admin Tab portion of this manual.

Start Time / End Time:        

These times define how many hours a student or volunteer get credit for when attending the class.

Day(s):               

These choices will determine what days you can enter attendance for.

Classes and the staff that are assigned to them can change over time. MABE allows you to edit any class.

To change the staff assigned to a class:

• Double-click on the class to enter it.
• Click on Edit.
• Click on Primary Staff to select a new primary staff.
• Click on names in the spinner next to Additional Staff to enter additonal staff.
• Click on names within the Additional Staff window to remove staff.
• Click on Save.

To change the scheduled time for a class:

• Double-click on the class to enter it.
• Click on Edit.
• Click on Start Time to change it.
• Click on End Time to change it.
• Click on Save.

Note, changing the start and end times of a class will not affect previously entered hours. However, you will no longer be able to add hours based on the previously scheduled start and end times.

Clicking on a class under the Schedule subsection will bring up the class view (see picture). This view lists out all of the pertinent information for the class. All of the students currently enrolled in the class are listed with white backgrounds, and all of the students that were formerly enrolled are listed with grey backgrounds. You can remove a student from a class on this screen by clicking the Exit box next to their name and supplying an exit date. Please use exit dates that accurately reflect when a student leaves the class.

This screen is where you would select edit for a class (Editor or higher access).

You can edit any information for the class without affecting attendance hours entered previous to the change. However, any attendance entered after the change regardless of date chosen for entry will be affected.

There are two additional important features on this screen:

Monthly Attendance- All Users:      

Clicking on this will bring up a report that will show the daily attendance for students in this class. You can select by month. Just remember to hit View Report again after changing months.      

Attendance Admin- Admins Only:         

Clicking on this will bring up a calendar for the entire duration of the class (see picture). Red days are days when no attendance was entered. The green day is the day currently selected. You can enter attendance for any day from this screen by clicking on the appropriate date.

You click on the subsection attendance under the Class Tab or on a class name under the Home Tab to get here. The purpose of this page is for teachers to take attendance. There is a monthly calendar for selecting dates. You can page through the months. Only students active on the date selected will show up on the attendance sheet.

There are two additional reports on this screen.

Print:          

This creates an older version of the attendance sheet. You select start and end dates. This attendance sheet does not take the days a class meets into consideration.

Assmt:          

This creates a report showing the last test that each of your students took. It will also highlight students for your chosen day and hours benchmark for testing. It displays the days and hours since a student was last tested as well.

Both students and volunteers will show up on the attendance screens. If a student or volunteer was present during the entirety of the class period, click the box to the left of their name. Once all of the boxes for attending persons have been clicked, click SAVE.

Students or volunteers that were only present for a portion of a class or stayed longer than the class period will need a little more effort. Click on the box to the right of their Badge Number under Late/Early/Comment. This will allow you to choose when they entered class and when they left class.

Labs give a slightly different attendance template. You simply type in the hour totals for each student that day and click SAVE.

Note, the Class Tab Attendance Subsection is a great place to enter tests from. Simply select the class you need to enter tests for and click on a Badge ID Number. This will bring up a new window for that student. You can then enter the test info and close the window. Then, click on the next ID.