Minnesota Literacy Council - The MABE Staff Tab


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The MABE Staff Tab

The purpose of the Staff Tab is to determine the access priviledges of staff and create staff through which to enter attendance.

It was initially thought that staff entries could be used for NRS Table 7, but staff don't have a time frame associated with their records. We may look into this next year.

Each staff person will have their schedule listed in their record. However, it cannot currently be printed. Many sites have one admin person assigned to enter attendance for multiple volunteer led classes. It is not recommended to have volunteers entering attendance directly into MABE.

MABE Staff Access Categories - Admin or Higher Access

Creating Staff Records - Admin or Higher Access

Staff Taking Attendance - All Users

Denying Former Staff of Database Access - Admin or Higher Access

MABE Staff Access Categories - Admin or Higher Access

Access rights are editable in a hierarchical manner by Admins and Siteadmins. A Siteadmin can assign any access level, and an Admin can assign all levels except the Siteadmin access level. This is done by entering a staff record and clicking on the desired access for that individual.

Consortia can create any number of staff logins and give each staff one of the following access rights:

Site Admin: These staff can see and edit all data in their ABE consortium’s database and run reports. They can take all attendance.

Admin: These staff can see and edit all data in their ABE program’s database and run reports. They can take all attendance.

Editor: These staff can see and edit all student data in their ABE program’s database. They can see staff, but cannot edit their records. They can take all attendance. They cannot run admin reports.

Teacher: These staff can take attendance for classes assigned to them. They can see non-secure student and staff data. They can add students to a class, but cannot edit student hours or schedules.They cannot run admin reports.

Creating Staff Records - Admin or Higher Access

Staff can be easily created. They cannot be deleted, so make sure that you only add records that you want in the database.

To create a staff record, follow these steps:

Search the staff person's name to be sure they are not already in the system.
Click on the Add New Staff button at the bottom of the page under the Staff Tab.
Fill out the desired personal information.
Choose an appropriate User Name and password.
Titles are optional.
Choose an appropriate staff type. These are used to differentiate staff and volunteers within MABE.
Choose an appropriate State Staff Type. These are used for reporting purposes. Go here for State Staff Type definitions.
Choose the appropriate Hourly Type.
SiteAdmins choose the sites that you want the staff to have access to.

Staff Taking Attendance - All Users

Once a staff person is assigned to a class (see instructions here), that class will show up as a link on their Home Tab. Clicking on that link will take them to that class' attendance page.

Admins can take attendance for any class, but they will only have that Home Tab link if they are assigned as the primary staff for a class.

Denying Former Staff of Database Access - Admin or Higher Access

Whenever staff leave your program, you should remove their access to the database. The only way to do this is to change their password.

Click on their name under the Staff Tab.
Enter the new password into the box labeled Reset Password.
Click on the Update button in the box labeled Reset Password.